January 3, 2023 TC meeting Minutes

January 17, 2023 TC Meeting Minutes

Resolution No. 6, Series of 2023, A Resolution Approving a State of Colorado Subaward Agreement between the Town of Vail and the Colorado Department of Transportation

Approve, approve with amendments, or deny Resolution No. 6, Series of 2023

The Town of Vail and the Colorado Department of Transportation wish to enter into an agreement with the purpose of providing capital, planning and operating assistance to support public transportation. 

Resolution No. 7, Series of 2023, A Resolution Approving the Purchase of Residential Property

Approve, approve with amendments, or deny Resolution No. 7, Series of 2023.

The ability of housing for its employees remains an ongoing need for the Town of Vail municipal government. As the fourth largest employer in Vail. the Town of Vail too is challenged by the need for housing for its workforce. AS the FTE count for the Town grows so does it's need to support housing for the employees. Over the years the Town has taken a wide range of approaches to addressing its employee housing needs, including "buying down" homes for purchase by Town of Vail employees. Availability of adequate housing remains a primary barrier to acceptance of employment offers for the Town of Vail. 

Resolution No. 8, Series of 2023, A Resolution of the Vail Town Council Approving a Street Cut Permit Pursuant to Section 8-1-21 Vail Town Code

Approve, approve with amendments, or deny Resolution No. 8, Series of 2023.

The Town Council wishes to approve a street cut permit to allow for certain work to be performed relating to the property known as West Middle Creek, with a physical address of 305 North Frontage Road West, Vail, Colorado.

Contract Award to A-1 Chipseal for the 2023 Vail Slurry Seal Project

Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with A-1 Chipseal to complete the 2023 Vail Slurry Seal Project in the amount not to exceed $194,842.00.

The 2023 Slurry Seal Project is budgeted with the Capital Street Maintenance budget and is within the engineer’s estimate. Roads included in this year’s asphalt preventive maintenance project are Westhaven Dr, Westhaven Cir, Greenhill Ct, Bald Mountain Rd, Manns Ranch Rd, Booth Falls Rd, Booth Falls Ct, Katsos Ranch Rd, Aspen Ln, Aspen Ct and Booth Creek Dr.

Contract Award to CMT Technical Services for the Geotechnical Work at West Middle Creek

Direct the Town Manager to enter into a contract, as approved by the Town Attorney, with CMT Technical Services in an amount not to exceed $228,500.

The Town of Vail has initiated due diligence for future residential development on Lots 4& 5 of the Middle Creek Subdivision ("West Middle Creek Parcel"). To facilitate and inform the due diligence and design processes and to determine risks and associated costs related to any residential development, geotechnical investigations are required.

Contract Award to Drop Bike, DBA Drop Mobility for the Shift Bike Regional Electric Bike Share Program

Direct the Town Manager to enter into an agreement in a form approved by the town attorney with Drop Bike, DBA Drop Mobility in amount not to exceed $224,000 for the execution of the expanded Shift Bike Regional Electric Bike Share Program in 2023.

Following the successful 2022 Shift Bike Regional Electric Bike Share Program, Vail Town Council allocated $225,000 in the 2023 budget for staff to launch an expanded regional electric bike share program in collaboration with Town of Avon, EagleVail Metro District, Edwards Metro District, and Eagle County Government with Drop Mobility as the vendor and operator of the system. 

Contract Award to Populous for the Dobson Ice Arena Conceptual Design

Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Populous Architects to perform conceptual design and cost estimating for the Dobson Ice Arena Renovation Project in the amount of, and not to exceed, $344,600.

The Town Council and VRD Board met in July 2022 in a joint work session and instructed the Town staff to begin the renovation process of the arena. On November 18, 2022, the Town issued a Request for Qualifications for design services for the arena. The town received 8 proposals from qualified design teams. A team of interdepartmental town staff and VRD staff narrowed the eight responding teams down to a shortlist of four teams. Populous was chosen as the architect and engineering team to work on the Dobson project.

Contract Award to RoadSafe Traffic Systems Inc. for the 2023 Roadway Striping Maintenance 

Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with RoadSafe Traffic Systems Inc. for an amount not to exceed $57,281.40 for the maintenance work for roadway striping for all Town roads.

The Town of Vail publicly bids roadway striping maintenance work each year. This year the Town received two bids.  

Council Matters Status Report

Strategic Planning Session Update

Vail Pedestrian Village Safety Project Update

Listen to presentation and confirm project direction.

The Town of Vail has contracted with Kimley Horn to complete the design of the Vail Pedestrian Village Safety Project which includes the selection of and the design of approximately 70 bollards and or equivalent safety measures and barricades at various locations within the Vail Village, the Lionshead Village, and Ford Park. The
purpose of this discussion is to confirm the project goals, review the initial concept, and identify initial concerns.

Staff Recommends that the Council confirms the project goals and provide and additional input and or direction.

Ordinance No. 2, Series of 2023, First Reading, An Ordinance Amending Section 12-11-4 of the Vail Town Code Concerning Renovations to Jointly Owned Properties

Approve, approve with amendments or deny Ordinance No. 2, Series of 2023 upon first reading.

Under Colorado law, any covenant, restriction, or condition that "effectively prohibits or restricts the installation or use of a renewable energy generation device is void and unenforceable." C.R.S. § 38-30-168(1)(a). While generally requiring written approval for renovations to any jointly-owned property is well within the Town's authority, this process creates a conflict when applied to the installation of solar or other renewable energy generation devices upon a commonly-owned property.

Ordinance 3, Series of 2023, First Reading, An Ordinance Amending Title 3 of the Vail Town Code by the Addition of a New Chapter 7, Establishing the Building and Fire Code Appeals Board, and Amending Title 10 of the Vail Town Code by the Addition of a New Section 10-1-13, Establishing Procedures for the Appeals Process. 

Approve, approve with amendments, or deny Ordinance No. 3, Series of 2023 upon first reading. 

The BFCAB, or some variant of an Appeals Board, has been in existence in the Town for many decades. The codes adopted by the Town, published by the International Code Council, specify that this Board shall be established by the Town. As such, this Board is essential to the successful administration of the adopted codes of the Town. Unfortunately, a search of the current and historical Town Municipal Code and Charter have shown that there is no language provided for the BFCAB or its function. Additionally, language regarding the appeals process was inadvertently deleted from the Vail Town Code during the code adoption that took place in July of 2022. The second part of the ordinance simply puts this language back into the Vail Town Code.

Ordinance No. 4, Series of 2023, First Reading, An Ordinance of the Vail Town Council Amending Section 4-1-6 of the Vail Town Code to Exempt Certain Businesses from Local Business License Requirements

Approve, approve with amendments, or deny Ordinance No. 4, Series of 2023

The purpose of Ordinance No. 4, Series 2023 is to amend business licensing requirement exemptions as defined by Title 4, Chapter 1 of the Vail Town Code to comply with Senate Bill 22-032.